Employee Onboarding Orchestrator

A growing startup hires 2-3 people per month. Each new hire requires creating a Google Workspace account, adding them to 8+ Slack channels, duplicating a Notion onboarding template, sending a welcome email with credentials, and scheduling a 30-day check-in. The ops manager does this manually.

It takes 3 hours per hire, steps get forgotten, and new employees sometimes wait a full day before getting access to anything. The process is identical every time, yet nobody has automated it because the steps span 5 different tools.

HR fills a simple Google Form with the new hire's info (name, email, role, team, start date). The workflow triggers immediately, provisions everything in sequence, and notifies both the new hire and their manager when complete.

1. Google Form submission triggers the workflow
2. Google Workspace Admin API creates the account with role-based org unit
3. Slack invites the new hire to team-specific channels
4. Notion duplicates the onboarding template and fills role-specific content
5. Gmail sends welcome email with credentials and day-1 links
6. Google Calendar creates the 30-day check-in with their manager
7. Slack notifies the hiring manager that everything is ready

This is a sanitized replica of the production workflow. Credentials, API keys, and client-specific data have been removed to protect confidentiality.

• Setup time: 3 hours to 0 (fully automatic)
• 100% checklist completion (no forgotten steps)
• New hire gets access within 2 minutes of form submission
• Ops manager reclaims 6-9 hours/month
• Consistent experience for every new hire regardless of who's onboarding them